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The
purpose of this website is to clarify questions and encourage understanding
of how suppliers can conduct business with Mott Community College.
Mott Community College Purchasing Department encourages obtaining
supplies and services in the desired amounts, at proper times, from
responsible suppliers, and at acceptable prices. While providing this
service, the Purchasing Department is responsible to comply with all
Federal, State, and Local regulations.
Mott Community College is an Equal Opportunity Affirmative Action
Institution. No vendor will be denied equal consideration in purchasing
decisions on the basis of race, religion, national origin, or sex.
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Hopefully
the following information will be beneficial to you and you will
choose to conduct business with Mott Community College.
Linda Bolter
Lead Purchasing Specialist
Supplier Guide Information
View Bid Information and Opportunities
Mott Community College distributes bids through the Find RFP services, utilizing e-Purchasing. Find RFP works to bring together government agencies and vendors to create a more convenient and efficient bidding process.
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How to do Business with Mott Community College What We Do…
Mott Community College Purchasing Department is
a professional service organization providing:
- Contractual Services
- Administration of Purchase Orders and Contracts
- Simplified Purchases
- Friendly and trained staff
- Centralized Area for Purchasing Procedures
- Observance with Federal, State, and Local regulations
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Purchasing Authority and Policy
The
purpose of these procedures is to set expectations and establish guidelines
for acquiring goods and services through the College's purchasing
and receiving processes.
The purchasing and receiving functions are centralized for efficiency
in administration and management and are designed to relieve the faculty
and staff of duties and responsibilities connected with procurement
activities.
In the intent of serving the College and its taxpayers economically
and efficiently, the Purchasing Department follows Board policies,
federal, State, and Local regulations and adheres to sound purchasing
practices. When any part of the purchasing function is delegated to
departments according to special procedures, the departments are required
to follow this same policy.
Purchases for personal use and unauthorized purchases are not allowed,
and no employee of the college may obligate the Board for any purchases
which are not approved by the Purchasing Department or do not comply
with the College's purchasing procedures.
Responsibility and authority to make commitments for purchases are
assigned to the Purchasing Department. This includes all contacts
with suppliers regarding price, delivery, quantity requirements or
other matters of a contractual nature and are to be made only by Purchasing
staff. Mott Community College is not obligated to pay for any purchases
made otherwise.
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Source Selection
The Purchasing
Department is responsible for the selection of reputable and reliable
suppliers. Suppliers who have not previously conducted business with
MCC are advised to contact our office and request an application to
be added to our supplier list. The Purchasing Department may solicit
bids from all suppliers in any particular category or select those
who it believes are best qualified to provide the selected supplies
or services.
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Invoices
Mail invoices with purchase order number referenced
to:
Mott Community College
Attn: Accounts Payable
1401 E. Court Street
Flint, MI 48503
Invoices received
without a purchase order number will be delayed for payment until
a purchase order number can be indicated.
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Supplier Relations
Purchasing Department staff members are available
to meet with suppliers by appointment between
8:00 a.m. to 5:00 p.m. Monday through Friday.
Please contact our office at (810) 762-5393
to arrange an appointment.
Suppliers are encouraged to contact our office prior to making sales
calls on campus. Suppliers are advised not to furnish supplies or
services without a valid purchase order. Unauthorized purchases will
be considered personal transactions between the supplier and employee.
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Purchasing Department Staff
Lead Purchasing Specialist:
Linda Bolter
Purchasing Specialist Buyer:
Carol Buford
Temporary Purchasing Clerk:
Katrina Yearby
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Gratuities
The Purchasing Department is only allowed
to accept promotional gratuities; any
other type
of offered gratuity will not be accepted.
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Ethical Standards
The MCC Purchasing Department abides by the
highest standards of excellence and integrity in all our Supplier
relationships. We are committed to adhering to the CODE OF ETHICS
promoted by the National Association of Educational Buyers. (NAEB)
1. Give first
consideration to the objectives and policies of my institution.
2. Strive
to obtain the maximum value for each dollar of expenditure.
3. Decline
personal gifts or gratuities.
4. Grant all
competitive suppliers equal consideration insofar as Federal or State
statutes and institutional policy permit.
5. Conduct
business with potential and current suppliers in an atmosphere of
good faith, devoid of intentional misrepresentation.
6. Demand
honesty in sales representation whether offered through the medium
of a verbal or written statement, an advertisement, or a sample of
the product.
7. Receive
consent of originator of proprietary ideas and designs before using
them for competitive purchasing purposes.
8. Make every
reasonable effort to negotiate an equitable and mutually agreeable
settlement of any controversy with a supplier; and/or willing to submit
any major controversies to arbitration or other third party review,
insofar as the established policies of my institution permit.
9. Accord
a prompt and courteous reception insofar as conditions permit to all
who call on legitimate business missions.
10. Cooperate
with trade, industrial and professional associations and with governmental
and private agencies for the purposes of promoting and developing
sound business methods.
11. Foster
fair, ethical, and legal trade practices.
12. Counsel
and cooperate with NAEB members and promote a spirit of unity and
a keen interest in professional growth among them
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Awarding Contracts and Purchase Orders
The Purchasing Department will evaluate all properly completed and
signed bids which are received and date/time stamped on or prior to
the due date and time.
The Purchase Order will be awarded to the
vendor offering the goods or services which:
1. Are available to the College at the lowest “total
cost” all other factors being
equal.
2. Meet the specifications or are approved alternates.
(If a complete specification is not included with the bid, one or
more commonly known brand names may be given if indicated an approved
alternate or equal.) An approved alternate or equal is essentially
the same in quality, design, size, material and performance as the
brand name item given in the IFB, and acceptance or rejection of an
item as an approved alternate or equal is at the discretion of the
Purchasing Department.
3. The College may reject any or all bids including
low bid.
In case of a discrepancy between a unit
price and total price, the unit price will prevail.
Only if all things are equal as determined
by the Purchasing Department, College district vendors be given preference
in awarding of contracts.
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Samples and/or Literature
Any samples or descriptive literature requested in the IFB must be
provided free of charge. These must be received in the Purchasing
Department no later than the due date and time of the bid unless prior
arrangements have been made with the Purchasing Department. Samples
that are not destroyed by testing will be returned upon request.
Exception:
A portion or all of the samples submitted by the successful vendor
may be kept for comparison with shipment received.
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Receiving and Payment Procedures
After
delivery of the commodities or services ordered, the vendor must prepare
and submit two copies of the invoice with the purchase order number
on it for payment. Partial payment for partial orders may be made.
When the merchandise has arrived it is checked against the specifications
and received. The receiving package has to match the vendor’s
invoice and our purchase order. If all documents are in order, the
invoice is paid by the Accounts Payable Department.
If payment is to be made to a party other than the vendor whose name
appears on the purchase order, the vendor must furnish a statement
indicating the name and address for payment to the Purchasing Department.
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Taxes
Mott Community College
is exempt from State and Federal Taxes.
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Environmentally Sound Purchasing
In
order to increase the development and awareness of environmentally
sound products, Mott Community College Purchasing Department staff
ensures that wherever possible and economical, specifications are
amended to provide for expanded use of products and services that
contain the maximum level of post-consumer recyclable waste and/or
recyclable content, without significantly affecting the intended use
of the intended use of the product or service. It is recognized that
cost analysis is required in order to ensure that the products are
made available at competitive prices.
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Contact Information
Mailing Address:
Mott Community College
Purchasing Department
CM 1309A
1401 E. Court Street
Flint, MI 48503
Phone & Fax Numbers:
Main Office Phone: (810) 762-5393
Fax: (810) 762-5645
Business hours: 8:00 a.m. to 5:00 p.m.
*Please call for appointments to speak
with buyers.
Employee Information:
Linda Bolter
Lead Purchasing Specialist
Phone: (810) 762-0203
Email: lbolter@mcc.edu
Carol Buford
Purchasing Specialist Buyer
Phone: (810) 762-0427
Email: cbuford@mcc.edu
Katrina Yearby
Hired Temporary Purchasing Clerk
Phone: (810) 762-0427
Email: kyearby@mcc.edu
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