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ROLE: To
determine policies, procedures and regulations for the conduct
of the organization; to raise funds to finance the organization
and its programs; and to monitor organizational performance.
TERM: A member will serve as long as
they maintain active status and wish to continue serving.
MEETING ATTENDANCE: Attend all regularly
scheduled meetings of the general board; standing committees; and
special events hosted by the Friends of Mott Library. Provide written
notice to Board Secretary when unable to attend.
RESPONSIBLE TO: Board President
RESPONSIBILITIES AND POWERS OF BOARD MEMBER:
- Establish policies for administering the program and services
which are in harmony with the purpose of the organization.
- Elect officers and identify new members with the ability and
skills needed to support the organization
- Embrace and promote the Friends of Mott Library Mission through
leadership, community contacts and monetary (dues) contribution
- Secure funds required for current expenses by mobilizing the
entire volunteer and staff forces for active participation in
funding efforts
- Ensure that the financial affairs of the agency are conducted
on a responsible basis in accordance with established policies
- Be informed about the Mott Library functions, programs and
services and who they serve
- Be prepared for meetings and informed about the organizations
policies, procedures and by-laws
- Make all decisions and take all actions based on the principles
of reasonable prudence and acting in good faith in matters of
board operations
ROLE: To provide leadership to the board
and committees on policies, procedures and regulations for the conduct
of the board; to raise funds to support the Mott Library services
and program; and to monitor board performance.
TERM: Re-election on a yearly basis -
not to exceed a three year consecutive term
MEETING ATTENDANCE: Attend all regularly
scheduled meetings of the general board; executive board; and sub-committee
meetings at the request of the committee chair. Attend special events
hosted by the Friends of Mott Library.
RESPONSIBLE TO: Board of Directors and
Mott Library Director
RESPONSIBILITIES AND POWERS OF THE BOARD PRESIDENT:
- To preside over and conduct meetings and to appoint all committees
and be an ex officio member thereof as stipulated in the by-laws
and consistent with goals and mission of the board
- Embrace and promote the Friends of Mott Library Mission through
leadership, community contacts and monetary (dues) contribution
- Support and provide leadership to the board with fundraising
and marketing efforts
- Require timely reports from all committee meetings from the
committee chairs
- Contribute knowledge and express points of view based on experience
- Consider other points of view, make constructive suggestions
and help the board make group decisions which reflect the thinking
of the total group
- Be informed about the Mott Library functions, programs and
services and who they serve
- Be prepared for meetings
- Make all decisions and take all actions based on the principles
of reasonable prudence and acting in good faith
Requirements: Hold Position of Library Secretary.
(Not an elected office) Reports to:
Library Director and Board President
Responsibilities:
- To be responsible for keeping the records of the organization
including financial, memberships, fundraising events and other
activities
- To conduct correspondence of the organization, including generating
supporting material for meetings and activities
- Work with each committee chairperson in order to accomplish
functions with which the committee is responsible. Provide chairpersons
with necessary data and information
- Supports Friends of the Mott Library and acts as liaison between
departments of the college and outside agencies
- Perform purchasing function for the Friends of the Mott Library
Coordinates meetings as needed and prepares appropriate accommodations
- Prepares program for the Spring and Winter Receptions for the
books purchased in honor of MCC Retirees
- Maintains and distributes the Peggy Brown Can-Do Booklist
REQUIREMENTS: Must be a member of the
Executive Board
REPORTS TO: Executive Board
RESPONSIBILITIES:
- Meet all responsibilities of a Board Member of the Friends of
Mott Library Board
- Work with the Executive Board and Mott Library Director to determine
committee tasks and priorities
- Periodically review the committee commission and work with the
Executive Board to revise as needed
- Determine qualifications and recruit qualified, capable committee
members
- Work with library staff to carry out tasks as needed
- Prepare and annual calendar of major committee activities
and meeting dates
- Schedule and give notice of committee meetings, to be held as
often as is necessary to accomplish the business of the committee,
but at least quarterly
- Prepare agendas for all committee meetings, and distribute
one week prior to meeting date, along with reports and/or other
materials pertinent to the upcoming meeting
- Chair all committee meetings
- Encourage the active participation and involvement of all members
in the committee's meetings and ongoing activities
- Prepare minutes of all committee meetings and distribute to
the committee membership and to the Executive Board
- Facilitate committee work in planning objectives and timelines
in accordance with the organization's goals and strategic planning
practices
- Act as liaison between the Board of Directors and the committee
- Make regular reports to the Board on the activities and progress
of the committee
COMMISSION: To provide consistent oversight,
guidance and management concerning all aspects of the membership
function for the Executive Board and for the good of Friends of
Mott Library
REPORTS TO: Committee Chair
RESPONSIBILITIES:
- Meet all responsibilities of a Board Member of the Friends of
Mott Library Board
- Develop, recommend to the Board and periodically review policies
(By Laws) related to Board operations and membership
- Develop and periodically review criteria for Board Membership
including specific expectations for Board member participation and
contributions
- Annually assess the skill, experience and other qualifications
most needed in new Board members and make recommendations to Membership
Board
- Develop and present a thorough orientation program for new Board
members, including a Board manual
- Analyze the need for, develop and present ongoing training and
development activities for all Board members
- Conduct a Board self-assessment program at least once very three
years (ideally on a yearly basis)
- Develop and implement recognition events and activities, which
will sincerely, acknowledge the contributions of individual Board
members
- Monitor and keep record of attendance at all Board and Committee
meetings
- Encourage active Board members participation on standing and ad
hoc committees
- Contribute financially to the organization
TOOLS:
- Strong Chair
- Orientation Manual
- Term limits
- Attendance records (minutes from all committee meetings)
- Board member responsibilities/Job Descriptions
- Skills Assessment Questionnaire
Requirements: Committee member must be
a member of the Board of Directors. It is recommended that the committee
chair be an elected officer.
Reports to: Membership Committee Chair
reports to Executive Board. Membership Committee member reports
to Membership Chair.
Responsibilities:
- Prepare and implement an annual membership drive with the assistance
of the Library staff
- Serve as Nominating Committee for new board members for annual
meeting
- Responsible for preparing a quarterly newsletter to the membership,
with the assistance of Library staff
- Responsible for encouraging the active participation of the
membership on standing committees, friend and fundraising efforts
and special events
- Responsible for encouraging the Board in dues participation
- Chair is responsible for submitting a plan (with calendar) of
Membership Committee activities per annum
- Chair is responsible for submitting committee updates/reports
to the Executive Board on a regular basis, and at the minimum
at every regularly scheduled business meeting
Requirements: Must be a member of the
Friends of the Mott Library Board
Reports to: Board President and Executive
Committee
Responsibilities:
- Act as a liaison between
the Officers of the Board and the fundraising committee
- Work with
the Board President to determine qualifications for fundraising
committee members, and to identify, recruit qualified, capable committee
members
- Work with the Board President and the Director of the Library
to determine fundraising tasks and priorities for the coming year
- Prepare annual calendar of fundraising events and activities
- Chair
all fundraising committee meetings
Schedule and give notice of fundraising
committee meetings, to be held as deemed necessary
- Prepare agendas
for all fundraising committee meetings and distribute to committee
members at least one week prior to meeting along with all other
materials pertinent to meeting, if possible
- Prepare minutes of all
fundraising committee meetings and distribute to all committee members
and Board President in a timely manner
- Encourage the active participation
and involvement of all members of the committee at meetings and
at all fundraising events and activities
- Facilitate and oversee
committee work in planning and coordinating fundraising events and
activities
- Work with appropriate library staff persons when coordinating
fundraising events and activities
- Make regular reports to the Board
on the activities and progress of the fundraising committee
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