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The
Accounts Payable Department located at CM1026, is responsible
for the disbursements of payments for all college services and
supplies. If you have any questions please contact Betty Chandler
at 762-0523.
Procedures
Forms
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Accounting and Finance Department
CM1026
Hours of Operation
8:00 a.m. to 5:00 p.m.
Monday through Friday
Contact Us:
Main Phone: (810) 762-0235
Fax: (810) 232-9551
Accounting and Finance
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DVP’s
Direct Voucher Payments
are used for certain intangible items and should be used for travel,
mileage reimbursements, subscriptions, postal requests, consultants/services,
utilities, insurance, memberships, professional fees and unauthorized
purchases (purchases made that bypass the purchasing department).
DVP’s for unauthorized purchases will be returned to the department
for signature from the Vice President or an Executive Committee member.
Unauthorized purchases consist of supplies/services that were purchased
without a Purchases Order or proper bidding.
BPO’s
Blanket Purchases Orders
are of limited duration (generally 3 months to 1 year), have a maximum
authorized amounts, and specify who is authorized to purchase against
them.
If the BPO is to a company, the invoice comes to Accounts Payable
with the BPO# on it and is sent to the division for signature before
it can be paid. If it is for service the division usually send the
invoice with the BPO# and signature on it the Accounting Office for
payment.
PO
A Standard Purchase Order is used when
a purchase over $200 and cannot be covered under one of the other
purchasing procedures. When none of the other types are appropriate,
including direct payment a PO should be used.
LPO
A Limited Purchase Order,
is used to process orders of $1,000 or less. Cost Center Managers
have authority to initiate and approve purchases which do not exceed
$500 within their cost centers.
SPO
A Stockless Purchase Order,
is provided to purchase office supplies and materials on a "just
in time"
or Stockless" basis, and are limited to amounts of $1000 or
less.
PrePaids
if you have a prepaid and have requested a check
to pick up the items, you will need to clear the prepaid through Accounting
by giving Accounting a copy in the receipt of the items purchased.
Also notify Purchasing you have received the items purchased.
Mileage Rate
The IRS has increased the standard mileage rate for reimbursable miles to 58.5 cents per mile. The new rate is effective July 1, 2008.
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