Accounts Payable

 

The Accounts Payable Department located at CM1026, is responsible for the disbursements of payments for all college services and supplies. If you have any questions please contact Sue Stutzman at 762-0523.

ProceduresForms
 

Accounting and Finance Department
CM1026

Hours of Operation
8:00 a.m. to 5:00 p.m.
Monday through Friday

Contact Us:
Main Phone: (810) 762-0235
Fax: (810) 232-9551

Accounting and Finance Staff

 
 

DVP’s

Direct Voucher Payments are used for certain intangible items and should be used for travel, mileage reimbursements, subscriptions, postal requests, utilities, insurance, memberships, professional fees and unauthorized purchases (purchases made that bypass the purchasing department).

DVP’s for unauthorized purchases will be returned to the department for signature from the Vice President or an Executive Committee member. Unauthorized purchases consist of supplies/services that were purchased without a Purchases Order or proper bidding.

BPO’s

A blanket purchase order is a contract between the College and a vendor generally used for repetitious payments for contractural services, such as payment for leased equipment or room renovations. Multiple invoices can be paid off the same BPO. BPOs have a maximum authorized amount and are issued for a limited duration. No single item $500 or over can be purchased using a BPO [all quantifiable items should be purchased using a PO]. Employees authorized to use the BPO must be listed on the BPO. BPOs are good for one fiscal year only. All BPOs not otherwise fulfilled are closed at the end of the fiscal year (June 30). They may be re-issued for the following fiscal year, per requisition by the requesting department. BPO amounts can be adjusted by the Purchasing Department, but must have a written request from the appropriate cost center manager requesting the adjustment, provided that the cost center manager is within his or her authorization limit.

PO

A purchase order is an offer by the College to contract with a vendor(s) for the delivery of supplies or the performance of a service for an agreed upon price under the specified terms and conditions provided in the bid and/or in conjunction with the College's General Terms & Conditions of Purchase. Any good or service that is quantifiable in number and description should be ordered using a PO.

PrePaids

if you have a prepaid and have requested a check to pick up the items, you will need to clear the prepaid through Accounting by giving Accounting a copy in the receipt of the items purchased. Also notify Receiving you have received the items purchased.

Mileage Rate

The IRS has set the standard mileage rate for reimbursable miles to 56 cents per mile. The new rate is effective January 1, 2014.