The Accounts Receivable
Department located at CM1026, is responsible for invoicing
all services provided by Mott Community College. If you
have any questions please contact Karen Amore at 762-0236.
Invoice
Request(pdf) The Invoice Request Form is used to request
that an invoice be created in the Datatel system and sent to the
customer by the Accounts Receivable Department. There are several
items that are required to be listed on the request form before
sending it to the Accounting department. Please note that
invoice requests and sponsor statement requests require ONE
WEEK turn around from the date they are received in the Accounting Office. Invoice Request(xls)
Invoice
Adjustment(pdf) The Invoice Adjust form is used to adjust
the amount of an invoice after one has already been created. Adjusted
invoices cannot be re-printed so this form should only be used when
adjusting invoice totals after payment has been received.
Refund
Check Request (pdf) The Check Request form is used to request
that a customer be refunded for an overpayment or for an amount already
paid for a student that has dropped a class(es).
Sponsor
Statement(pdf) The Sponsor Statement Request form is used
to request that a customer be sent an invoice for payment of student
tuition that were entered into a sponsorship. The charges have already
been entered into Datatel and therefore an invoice does not need
to be created in the system, however an invoice “cover sheet” does
need to be created and sent to the customer along with a “sponsor
statement.”
General
AR Write Off(pdf) The General AR Write Off form is used to
clear any uncollectible balances from a customer account. It must
be approved by the cost center manager, CFO and VP of Administration.
