All existing employees and full-time new hires should be included.  Part-time faculty are generally not added until they reach adjunct status, or at the Department Manager's discretion.  Temporary employees may be added at the Department Manager's discretion.

Any changes are made at the discretion of the Department Manager.  Remember, the most useful directory makes it easy to locate the individual in question.

Part-time faculty will not be added to the directory until they reach adjunct status or at the Department Manager's discretion.

You need to be in the directory and utilize the first.last@mcc.edu format in order to be allowed access to any of the secure applications like AV Requests or Events Office Services Requests. The name for the login must match the email address. If you are part-time or contract, and do not need access to the above functions, a personal email address may be used at Department Manager's discretion.

• Department Managers (or their designees) are responsible for:
  - requesting directory additions/updates for new hires, and exiting employees.
  - adding temporary employees to the directory at the Department Manager's discretion.
  - listing all departments/positions for employee so that their name and position will appear in the appropriate departmental listing.
  - If many department changes need to be made at once, a spreadsheet with all changes can be submitted to the Student.Services@mcc.edu.
  - Part-time faculty will not be added to the directory until they reach adjunct status or at the Department Manager's discretion.
• Employees are responsible for requesting corrections or changes in office location and phone numbers.
• Death notifications via "everyone" email, from the Office of Public Information, is sufficient notification to deactivate the deceased person's directory record.
• All requests will be made only after verification that the request has been submitted by an authorized person.

• Email Address: the format is first.last@mcc.edu
• Department: Use approved list of department names
• Title: Use approved HR — Table of Approved Positions (pdf)
• Building: Use approved list of building codes
  • Do not put a space or dash between building code and room number for example:
    • Do: CM1025
    • Do Not Do: CM 1025 or CM-1025

The Directory is maintained by the Student Services Office.

Please note: all requests will be made only after verification that the request has been submitted by an authorized person.

• More than one person checks it if the main contact  is out
• It will always be accurate, even with staff changes
• Checking your department email is as simple as logging in via the OCS system through the web with one login name and password
• Generic Emails are listed in a yellow highlighted Contact Box on the Department’s web page

• The Department Manager or designee will contact the MIS “help desk” (Ext. 24357 or  (810)762-0216) to set up email and password for the account.
• Make an assignment and an alternate assignment to insure that departmental email gets read and responded to on a regular basis.

Department Managers (or their designees) are responsible for:

• requesting directory additions/updates for new hires, and exiting employees.
• adding temporary employees to the directory at the Department Manager's discretion.
• listing all departments/positions for employee so that their name and position will appear in the appropriate departmental listing.
• If many department changes need to be made at once, a spreadsheet with all changes can be submitted to Student.Services@mcc.edu
• Part-time faculty will not be added to the directory until they reach adjunct status or at the Department Manager's discretion.
• Requesting a generic email for the Department and assigning staff to view and respond to emails.
• Review the Department’s directory listings on a regular basis. A WDT email will be sent as a reminder. Submit any changes via the Directory Change button to maintain the directory database. This change cannot be done with the Page Change button and is not the responsibility of the web developer.
• Deciding whether to continue directory listings and email accounts for Emeritus- status retirees and other separated employees.  This information must be specifically communicated to the person in the Student Services Office who is assigned to the directory database maintenance.

The Directory is maintained by the Student Services Office. The operator follows the procedures in Section 6.06 “Maintaining the College Directory and other employee account information” and the detailed instructions for database use in the Contact Application Manual (pdf)  

Please note: all requests will be made only after verification that the request has been submitted by an authorized person.

The Department Manager should review the Department’s directory listings on a regular basis.  A WDT email will be sent as a reminder.  Submit any changes via the Directory Change to maintain the directory database. This change cannot be done with the Page Change button and is not the responsibility of the web developer.

Death notifications via "everyone" email, from the Office of Public Information,   is sufficient notification to deactivate the deceased person's directory record.

If an employee is terminated or is to be inactivated from the directory it will be the Department Manager’s responsibility to also notify HR and the MIS “help desk”, Ext. 24357 or (810) 762-4357, regarding their change of status.

Special arrangements may be made by the Department Manager to continue directory listings and email accounts for Emeritus-status retirees and other separated employees.  This information must be specifically communicated to the person in the Student Services Office who is assigned to the directory database maintenance.