Degree Audit Action Project Description

 

Q.1Start Date:
  • Oct.-Nov., 2006
Q.2Completion Date:
  • May 31, 2008
Q.3Describe this project's goal in 100 words or fewer:
The goal of this project is to design and implement a degree audit system in order to promote accurate advising, course selection and accomplishment of student requirements to complete MCC degree programs, including appropriate course choices related to their educational goals.
Q.4Describe briefly your institution's reasons for taking on this Action Project now - why the project and its goals are high among your current priorities:
MCC student graduation rates are among the lowest in the state and students frequently complain about taking courses that don’t transfer or don’t meet their degree requirements. In addition, degree auditing is currently a time-consuming manual process. We need to develop the best degree audit system possible to help students make better course and curriculum decisions and not waste their time and tuition dollars. This will support students in their establishment and accomplishment of clear educational goals leading to sustainable careers as well as increase course completion, retention and graduation rates. We intend to increase quality customer service by providing accurate and timely degree reviews allowing students to register for subsequent semesters without delay. There is a need for Degree Audit software that fits the needs of all end users, including our students, advisors/counselors, program coordinators, staff and administrators.
Q.5List the organizational areas (programs, departments, divisions etc.) most affected by and/or involved in this project:
Key People: staff and faculty involved in the graduation and curriculum guide
process

  • Program/Course systems staff (Dolores Sharpe, Lori Wcisel)
  • Counseling & Student Development (Virginia Rucks)
  • Advising (representative of all academic divisions)
  • Program Coordinators/Academic Deans
  • Registrar (Troy Boquette, Chris VonFintel)
  • Institutional Research
  • Information Systems
  • Curriculum Dean
  • College Professional Study Committee (CPSC)
Q.6Name and briefly describe the key organizational process(es) that you expect this Action Project to change or improve:
  • Student recruitment will be affected because when this project is successful it can be used as a selling tool.
  • Institutional Research's statistics to the state should improve with increased graduation rates.
  • The student advising process should improve by increased accuracy and speed.
  • Development of advanced use of WebAdvisor- infrastructure support to run efficiently and quickly
  • Improve/provide accurate graduation requirements to students
  • Improved/streamlined graduation audit process
  • Empower students to accurately assess their graduation progress
Q.7Explain the rationale for the length of time planned for this Action Project (from kickoff to target completion):
  • There has been a lot of work already put into looking for a degree audit tool that will fit the needs of our students, faculty and administration. This action project team should use the quality process and data analysis tools to review the materials already researched and make an informed decision that will benefit everyone involved.
  • Multi-dimensional graduation scenarios are complex.
  • Extensive programming will be needed for the numerous graduation scenarios.
  • Multi-phases of project will need to be developed.
  • Review of graduation requirements/matriculation dates, etc. (policy reviews) is needed.
  • Training and advertisement is needed.
  • Due to the complexity of this project, the timeline extends beyond the software implementation.
Q.8Describe how you plan to monitor how successfully your efforts on the Action Project are progressing:
  • Create smaller phases of the project (software selection/installation, implementation, data entry, training, etc.)
  • Establish specific timelines and goals for each phase of the project
  • Regular meeting times of team leadership to monitor goals and timelines.
Q.9Describe the overall outcome; measures or indicators that will tell you whether this Action Project has been a success or failure in achieving its goals:
  • Selection of the most appropriate Degree Audit software package for the needs of all users.
  • Successful implementation of software
  • Satisfaction surveys (employee, student, community)
  • Retention measures
  • Program completion measures
  • Usage levels
Q.10Provide additional information such as publicity efforts, key people who can support the project's outcomes, and specific impacts on students and/or the community:
  • There will be a need to get student input on this project. The program we implement must be clear and easy to use.
  • Additional support may come from advisory committees, K-12 partners, business and community leaders, etc.
  • Regular communication/updates on progress to college community.
 

Mott Community College
Academic Quality
Improvement Program
(AQIP)

Degree Audit Action Project

Sponsor(s):
Scott Jenkins

Team Leaders:
Dolores Sharpe
Troy Boquette
Anne Gupton
David Schaaf

Additional Team Members:
Chris VonFintel
Lori Wcisel
Joe King
Cheryl Bassett

Contact Us:
AQIP Team Member
Contact Information