It is the responsibility of each employee of Mott Community College to act as guardians of the resources of the College. These procedures are provided to give each Mott employee the guidance necessary to fulfill their responsibilities related to monitoring physical assets belonging to the College.
Responsibility for the care and custody of College Property is delegated to designated Stewards. These Stewards will be required to verify the location of assigned College Property on an annual basis.
Detailed inventory records for the College are maintained by Auxiliary Services. As new College Property is purchased or received as a donation, an asset tag will be placed on the item and detailed information about the item will be recorded in the College's inventory control database by Auxiliary Services personnel. Specific exceptions to the tagging policies may be made if Auxiliary Services determines that tagging an item is not practical. In such cases photographs or etching/engraving will be used for identification purposes. All employees have the responsibility for the prudent use, care and safeguarding of College Property.
These Inventory Control Procedures are authorized under Board Policy 5800 Working Conditions and Employee Conduct (3).
An employee may be required to reimburse the College for asset(s) that are lost, stolen, misplaced or damaged as a result of an employee's neglect or carelessness.
College Property should only be used for official purposes. Generally, no one may remove College Property from College premises. Employees are prohibited from gifting or selling surplus property directly to anyone or any organization. Movement of College Property should be managed as follows:
During the year, Stewards must notify Auxiliary Services when changes occur which affect the accuracy of the inventory records by following the steps outlined in Appendix B – Steps to Take in the Move and Transfer of College Equipment or by notifying the Auxiliary Services Coordinator via email. College Property will be verified annually in the following manner:
In the event that inventoried assets are stolen, it is the responsibility of the Steward to notify the Office of Public Safety Office, who will then initiate an incident report and conduct an investigation.
The person(s) occupying the following list of positions have been assigned as Stewards:
To ensure a safe move and transfer of College Property and to ensure that the inventory system is maintained accurately, please complete the following steps: